GDPR – Privacy data policy for
Members of the community, Business customers, Potential customers, Alumni, Visitors and Users Related to the process for Membership services.
Mesh Community AS Tordenskiolds gate 2, 0160 Oslo Norway
The Creators Community ApS, Højbro Plads 10 1200 København K, Denmark
Matrikel1 ApS, Højbro Plads 10 1200 København K, Denmark
Version 4.0 Last-Revised and Updated on 01/03-2022.
Privacy policy process Member services
As part of our business Mesh Community collects personal data to be used in our process Member services, specifically related to the following persons:
Process of Member services
• Members of the community
• Business customers
• Potential customers
• Alumni
• Customer support users
This policy describes how Mesh Community collects personal data, the purpose for which these personal data are used and how Mesh Community treats such data.
This policy contains statutory information regarding the Mesh Community personal data processing. You can find information about your rights as a registered person in this privacy policy. If you as a Members of the community, Business customers, Potential customers, Alumni, Customer support users have questions about the processing of your data, or you want to enforce your rights under privacy legislation please contact Mesh Community using the contact details in this policy.
Collection of data
Mesh Community collects personal data related to Members of the community, Business customers, Potential customers, Alumni, Customer support users. These personal data are categorized as:
For Members of the community
• Names
• Pictures
• Phone number
For Business customers
• Names
For Potential customers
• Names
For Alumni
• Names
• Pictures
For Customer support users
Mesh Community collects data directly from the registered person/you via the following methods: Member contract, Email, Through onboarding process, Company contract, Input from employee, Photos , From Salto – Lock Access system – when people open electric doors, and by adding input on the website.
If data is collected with the consent of the registered person/ you such consent can be withdrawn.
Once consent is withdrawn any future processing of personal data within the scope of the consent is terminated.
Mesh Community also collects data indirectly from business associates and other external sources. Information collected from others regarding the registered person/you are:
For Members of the community
• Names
• Pictures
• Location Data
For Alumni
• Pictures: Mesh Community collects data from the following sources – For Members of the community
• Employer
• Site For Alumni
• Employer
Purpose of processing personal data
Mesh Community collects personal data for the following purpose
For Members of the community
• Community building
• Sending newsletters
• Selling product or service to one or more customers
• Identification of a person
For Business customers
• Selling product or service to one or more customers
• Community building
For Potential customers
• Selling product or service to one or more customers
• Community building
For Alumni
• Keeping in touch with the community
• Community building
For Customer support users
• Community building If the purpose of the company’s processing of personal data change, this will be communicated to the registered person/you before such changes takes effect.
Such communication will in most cases consist of an update of this policy.
Deleting personal data
Mesh Community keeps personal data relating to Members of the community, Business customers, Potential customers, Alumni, Customer support users. Personal data is deleted at the time when the purpose related to the processing of personal data is completed. This means that the data will be kept in the following periods.
For Members of the community, Community building
• Names: Kept until consent is withdrawn
• Pictures: 5 years after collection
• Email: Kept until consent is withdrawn
• Phone number: 3 years after collection For Members of the community, Sending newsletters
• Pictures: 3 years after collection For Members of the community, Selling product or service to one or more customers
• Pictures: 3 years after collection For Members of the community, Identification of a person
• Location Data: 3 years after collection
• Phone number: 3 years after collection For Members of the community, No specific purpose
• Phone number: 3 years after collection For Business customers, Selling product or service to one or more customers
• Names: Kept until consent is withdrawn For Business customers, Community building
• Email: Kept until consent is withdrawn For Potential customers, Selling product or service to one or more customers
• Names: Kept until consent is withdrawn For Potential customers, Community building
• Email: Kept until consent is withdrawn For Alumni, Keeping in touch with the community
• Names: Kept until consent is withdrawn
• Pictures: 3 years after collection For Alumni, Community building
• Email: Kept until consent is withdrawn For Customer support users, Community building
• Email: Kept until consent is withdrawn
Use of data processors
Mesh Community uses suppliers and subcontractors in the processing of personal data. Such “data processors” purely manages data according to the instructions of Mesh Community . Mesh Community uses the following data processors in relation to fulfill the above-mentioned purposes of processing of personal data.
- Jotform
- Office RnD
- Zapier
- Salto Software
- Slack
- Verified
- PandaDoc
- HelloSign
- Cisco Webex
3rd country data processors
Mesh Community is using data processors in countries outside EU. These data processors are:
- Jotform
- Zapier
- Slack
- PandaDoc
Mesh Community has taken steps to ensure adequate protection of your personal data for each data processor outside of EU. All our processors have a confidentiality data policy.
Transfer of personal data
Mesh Community does not transfer personal data to third parties in any case without a consent.
In addition to above personal data is only disclosed in cases where Mesh Community is required to do so by law, including compliance with the data privacy regulation/directives and country-specific personal data laws.
Rights of the data subject
Under the Privacy Data Protection Act and EU privacy directive the data subjects (“You”) have certain rights regarding the personal data collected by Mesh Community in relation to your person. These rights are:
Right to access – You have, under certain conditions, the right to access the data as Mesh Community keeps about your person
Right to rectification of data – You have the right to correct errors or omissions in the data Mesh Community treats related to your person
Right to deletion – You have, under certain conditions, the right to request deletion of data related to your person. Note that this right does not apply to most legal treatments of personal data. If you have consented to the processing of your personal data, you may withdraw your consent to this processing, by which related data are deleted.
Subject to limited treatment – In some cases you have the right to suspend the processing of your personal data. This will apply if the accuracy of the data is questioned, if you want a copy of unlawfully processed data and thus do not want these deleted, if you need to prolong the storage of data longer than Mesh Community’s purpose allows, or if you dispute the right to process your data and such a dispute is not decided.
Right to data portability – You have, in some cases, the right to receive the personal data that Mesh Community has collected about your person in a structured, widely used and machine-readable format, for the use of transferring your personal data to another data controller.
Right to insight – You may, in some cases, object to the processing of your personal data. If you object to
the processing of your data, these will no longer be processed unless there are significant legitimate reasons for this or the processing is required for the determination or defense of a legal claim. If your data is processed for direct marketing purposes, you may object to this at any time, resulting in a termination of such processing.
Use of your rights
EU General Data Protection Regulation ( GDPR 2016/679 of the European Union) and/or local law govern your rights related to data privacy. These rights are not absolute rights, but rights that you can exercise depending on how personal data is processed by Mesh Community.
Should you wish to exercise any of the above rights, please forward your inquiry via Mesh Community’s contact person or DPO, using the contact information in this policy.
Mesh Community will assess individual inquiries as soon as possible.
If you wish to appeal against the processing of your personal data to an external authority, such complaints must be forwarded to the supervisory authority of your EU home country. In Denmark this will be Datatilsynet.
Automatic decisions and profiling
Mesh Community do not use the data subject’s personal data for profiling or as a basis for automatic decisions.
Security
The security of your personal data is important to us. We follow generally accepted standards to protect the personal data submitted to us, in accordance with the risk related to the data and processing hereof. If you have any questions about the security of your personal data you can contact us via the contract information in this policy.
Contact data
Mesh Community contact person for personal data is:
Karl Kristian K. Wickstroem, CFO
Mesh Community
004798445445
hello@meshcommunity.com
Mesh Community Data Protection Officer (DPO): Mesh Community has no data protection officer. Please contact the company’s contact person for inquiries related to data privacy.
